Intranet Portal
An Intranet portal is a private space that gives employees in a company the ability to aggregate, categorize, manage and distribute information. It enables you to manage documents, share calendars and collaborate, all in a familiar, browser-based environment. Because all of your important business information resides in a central repository, it is available any time, from anywhere in the world, using a simple web browser.
Authorized users from outside your organization, such as remote workers, suppliers, the media, partners or clients can also use the Intranet to retrieve data, collaborate, communicate and share critical business information.
Unstructured information contains a significant amount of free-form text and does not reside in a structured database. This type of information has traditionally been stored as individual documents on local hard drives, file servers or e-mail systems. It consists of memos, reports, letters, white papers, marketing materials, research, presentations, news releases, company financials, e-mails, spreadsheets, multimedia files, public websites and so forth.
BENEFITS OF AN INTRANET PORTAL
- Create a complete view of your business
- Put relevant information and tools at you and your employees' fingertips
- Share knowledge across the organization
- Uncover and make the most of your company’s intellectual capital
- Reduce printing costs
- Improve partner and customer relationships
- Speed adoption by using simple or familiar interfaces and tools
SMART QUESTIONS TO ASK
- Do I have teams that collaborate to develop documents?
- Does my staff need to securely access files from remote locations?
- Is there a need to audit files or track changes?
- Is information frequently dispersed through announcements and memos?
- Would users benefit by having alerts sent when certain documents change?
- Is it time-consuming to conduct surveys?
- Would a centralized storage area to track schedules and contacts be useful?
- And the final question: Does our firm share or exchange information, files or data with customers, suppliers, partners or employees?